Day 1
60 minutes
Kick-off call
We capture the role profile, constraints, success criteria. You share the team context and what failure looks like.
Aligned role brief, internal team assembled.
How it works
From kick-off call to
embedded engineer
— in two weeks.
A focused process that turns one 60-minute call into a senior remote hire on your team, retained at 94% over the first year.
From day 1 to embedded
Six stages over two weeks. You stay in the loop without being in the weeds.
Days 2–7
6 days
Sourcing
We run active search across our network in 40+ countries, plus targeted outreach to senior candidates not on job boards. You stay hands-off — we surface profiles only when ready.
50–200 candidates identified.
Days 5–10
Parallel to sourcing
Multi-round vetting
We run technical assessment, soft-skills evaluation, English level check (B2+ minimum), and culture fit against your team profile. You can join one screening round if you want.
5–8 vetted candidates pass to shortlist stage.
Day 14
End of week 2
Shortlist delivery
We send you a curated shortlist of 2–4 candidates with our notes, strengths, gaps, salary expectations, and our explicit recommendation. You review and pick who to interview.
Interview-ready candidates with full context.
Days 14–20
1 week
Your interviews
You run technical, team-fit, and cultural rounds. We coordinate calendars, run reference checks in parallel, and answer any candidate questions you don't want to.
Hire decision.
Day 21+
Long-term
Onboarding & ongoing
We handle contract, payroll, equipment, and Day-1 onboarding into your tooling. You assign work and lead day-to-day. We do monthly retention check-ins for the life of the engagement.
Engineer embedded in your team for the long haul.
Who does what
Some things we own end-to-end. Some things only you can do. Here's the split.
| Step | Hiretop | You |
|---|---|---|
| Define role profile | Co-author | Lead |
| Source candidates | ✓ | — |
| Initial technical screen | ✓ | — |
| Senior-level technical interview | ✓ | — |
| Final technical / team fit interview | — | ✓ |
| Cultural / values interview | — | ✓ |
| Reference checks | ✓ | — |
| Negotiate offer | ✓ | Sign off |
| Contract, payroll, taxes, compliance | ✓ | — |
| Equipment & dev environment | Coordinate | Specify |
| Day-1 onboarding to your team | ✓ (logistics) | ✓ (team intro) |
| Day-to-day work assignment | — | ✓ |
| Performance reviews | Coordinate | Lead |
| Retention check-ins (monthly) | ✓ | Provide feedback |
| Salary reviews / raises | Coordinate | Approve |
| Off-boarding (if needed) | ✓ | Notify |
You only see the top 2–3% we already filtered
Every senior hire goes through five filters before they reach your shortlist.
50–200
Sourced from network + active search
↓
15–25
Pass initial screening (CV review, English check, motivation)
↓
5–8
Pass senior-level technical interview
↓
3–5
Pass reference checks and salary alignment
↓
2–4
You see them on the shortlist
What happens if a hire doesn't work out
In 24 months we've replaced 4 engineers out of ~250 placed. Here's the playbook when it happens.
1
You flag concern
any time in 90d
2
48h investigation
Joint diagnosis
3
Free replacement starts
Parallel sourcing starts
4
Handover (1 wk)
no double-billing
5
New hire embedded
Avg total: 18 days
*No questions asked within the 90-day guarantee window. After day 90, we still offer 50% off replacement sourcing for active engagements.
When we're not the right fit
We turn down ~30% of inbound requests. Saving you time is part of the work.
We're probably not the right fit if you:
- Need junior or mid-level engineers — we only place senior (5+ years) and above
- Want hourly contractors for <3 months — we focus on long-term embedded engagements
- Need 30+ engineers in 4 weeks — we're senior-focused quality, not high-volume body shop
- Want to manage payroll yourself — we handle it as part of the model, no exceptions
- Need on-site only — all our placements are remote, with timezone overlap matched
If any of the above applies, we're happy to recommend agencies that fit better. We'd rather an honest "no" than an uncertain "yes."
Ready to walk through this for your role?
Most kick-off calls take 60 minutes. We listen, ask clarifying questions, and either commit to a shortlist or tell you why we're not the right fit. No commitment until you see candidates.
Most quotes come back within 24 hours of the kick-off call. 90-day replacement guarantee. 30-day exit notice.