How it works
For common stacks, we can share first relevant profiles within 2 business days. For niche or senior specialist roles, we run a deeper 10–14 day search and deliver a focused shortlist. Either way, we confirm the expected sourcing lane on the kick-off call.
For common stacks, first relevant profiles can arrive within 2 business days. For niche roles, we usually need 10–14 days to source, screen, and shortlist properly. You stay in the loop without being in the weeds.
Day 1
60 minutes
We capture the role profile, constraints, success criteria, team context, and what failure looks like. We also confirm which sourcing lane fits your role: fast network shortlist or deeper specialist search.
Aligned role brief, sourcing lane confirmed, internal team assembled.
Days 2–3
Fast lane
For common stacks such as .NET, Java, Node.js, React, and Python, we check our pre-vetted network first. If we already have relevant engineers, we can share first profiles within 2 business days of the kick-off call.
First relevant profiles for common stacks, when available.
Days 2–10
Specialist lane
For niche stacks, senior specialist roles, or very specific domain requirements, we run active search across our network in 40+ countries, plus targeted outreach to candidates not on job boards.
Relevant candidate pipeline built around the actual role requirements.
Days 5–12
Screening
We check technical fit, English level, motivation, availability, communication style, and culture fit against your team profile. When useful, we involve additional technical screening before the candidate reaches you.
Only relevant, pre-screened candidates move forward.
Days 10–14
Focused shortlist
We send a curated shortlist of 2–4 candidates with our notes, strengths, gaps, salary expectations, availability, and explicit recommendation. You review and choose who to interview.
Interview-ready candidates with full context.
Some things we own end-to-end. Some things only you can do. Here's the split.
| Step | Hiretop | You |
|---|---|---|
| Define role profile | Co-author | Lead |
| Source candidates | ✓ | — |
| Initial technical screen | ✓ | — |
| Senior-level technical interview | ✓ | — |
| Final technical / team fit interview | — | ✓ |
| Cultural / values interview | — | ✓ |
| Reference checks | ✓ | — |
| Negotiate offer | ✓ | Sign off |
| Contract, payroll, taxes, compliance | ✓ | — |
| Equipment & dev environment | Coordinate | Specify |
| Day-1 onboarding to your team | ✓ (logistics) | ✓ (team intro) |
| Day-to-day work assignment | — | ✓ |
| Performance reviews | Coordinate | Lead |
| Retention check-ins (monthly) | ✓ | Provide feedback |
| Salary reviews / raises | Coordinate | Approve |
| Off-boarding (if needed) | ✓ | Notify |
Every senior hire goes through five filters before they reach your shortlist.
In 24 months we've replaced 4 engineers out of ~250 placed. Here's the playbook when it happens.
any time in 90d
Joint diagnosis
Parallel sourcing starts
no double-billing
Avg total: 18 days
*No questions asked within the 90-day guarantee window. After day 90, we still offer 50% off replacement sourcing for active engagements.
We turn down ~30% of inbound requests. Saving you time is part of the work.
If any of the above applies, we're happy to recommend agencies that fit better. We'd rather an honest "no" than an uncertain "yes."
Most kick-off calls take 60 minutes. We listen, ask clarifying questions, confirm whether your role fits the fast network lane or requires a deeper specialist search, and either commit to a shortlist or tell you why we’re not the right fit.
Most quotes come back within 24 hours of the kick-off call. 90-day replacement guarantee. 30-day exit notice.